Constitution

Founded August 31, 1944, as Delaware Association of Secondary School Administrators. Incorporated as Delaware Association of School Administrators, April 28, 1977. Constitution amended 1954, 1956, 1959, 1961, 1962, 1968, 1970, 1971, 1972, 1973, 1978, 1979, 1980, 1981, 1982, 1983, 1985, 1987, 1988, 1989, 1991, 1992, 1999, 2004 and 2008.

ARTICLE I – NAME

The name of this organization shall be the Delaware Association of School Administrators, Incorporated. It is hereinafter referred to as the Association.

ARTICLE II – MISSION STATEMENT

The mission statement of the Delaware Association of School Administrators (DASA), an organization of leaders in the profession, is to advance education through service, leadership, and collaboration.

ARTICLE III – PURPOSES AND OBJECTIVES

The Association recognizes the common responsibility of leadership among school administrators in the State of Delaware and the need for consolidating, exchanging, and using the knowledge, judgment, and influence of all school administrators in matters affecting the quality of education.

The objectives of the Association shall be:

  • To maintain high standards of professional ethics among Delaware school administrators.
  • To provide an opportunity for the review and study of problems facing school administrators and propose feasible solutions.
  • To make members aware of pertinent educations issues and provide a forum for exploration of such issues.
  • To formulate positions on education issues and communicate and support these positions before appropriate public bodies.
  • Establish among Delaware school administrators close and continuous cooperation in matters of mutual concern.
  • To cooperate with other education and lay organizations in the advancement of effective public education.
  • To promote and maintain high professional standards for school administrators.
  • To defend the profession of school administration and assist individual members in the practice thereof, and
  • To foster a spirit of good fellowship among school administrators in Delaware.

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ARTICLE IV – MEMBERSHIP

Section 1. Regular Members. All public and nonpublic school administrators and supervisors in the State shall be eligible for Regular membership in the Association.

  1. Regular members of the Association shall work at least halftime at one of the positions listed in Section 1. The status of their assignments shall be determined by their chief administrator.
  2. Whenever a member ceases to be eligible for Regular membership, his/her Regular membership in the Association shall be terminated.

Section 2. Emeritus Members. Delaware school administrators who retire from service and who were Regular members of the Association at the time of retirement, or who had been Regular members for any, five of the ten years prior to retirement shall, be eligible for membership in the Association’s Division of Emeritus Members, hereinafter referred to as the Division. The Division shall be organized under bylaws, which shall provide for officers, dues, and the appointment of a representative to the DASA Board of Directors and appropriate committees. Emeritus members shall pay no dues to the Association, but the Division shall pay a service fee to the Association for each member to cover the cost of mailings and other services provided. This fee shall be determined annually by the Board of Directors of the Association. Emeritus members shall enjoy all privileges of the Association except the rights to vote and hold office.

Section 3. Honorary Members. Honorary membership may be conferred by vote of the Board of Directors upon persons outside the education profession subject to the following limitations:

  1. No more than two Honorary memberships may be conferred each calendar year.
  2. Elected and appointed public officials are ineligible for Honorary membership while in office.
  3. Former Regular members of the Association are ineligible for Honorary membership.

The basis for election shall be significant contribution to the education system in Delaware. Any Regular member of the Association may recommend persons for Honorary membership. Honorary members shall not be required to pay dues and shall enjoy all privileges except the rights to vote and hold office.

Section 4. Institutional Members. Institutions of higher learning may enroll their eligible staff members as Institutional members by paying dues as agreed to with the Board of Directors.

  1. They shall not be eligible to vote on Association business nor to hold elective office in the Association.
  2. Dues for Institutional members shall be determined by the Board of Directors.

Section 5. Corporate Members. Individuals or corporations who do business with schools may be enrolled as Corporate Members.

  1. They shall not be eligible to vote on Association business nor to hold elective office in the Association.
  2. Dues for Corporate members shall be determined by the Board of Directors.

Section 6. Associate Members. Persons not eligible for membership under sections 1, 2, 3, 4 or 5 above may apply for Associate membership in accordance with the following

  1. They shall not be eligible to vote on Association business nor to hold elective office in the Association.
  2. Dues for Associate members shall be 20% of those dues set for Regular members. This amount shall be rounded to the nearest whole dollar.

Associate membership shall be open to such persons as PTA officials, graduate students of education administration, college professors, not covered by Institutional membership, or former members who are ineligible for Emeritus membership.

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ARTICLE V – AFFILIATED ORGANIZATIONS

Other associations of school administrators may become affiliated with the Association upon application for affiliation and upon reaching agreement with the Board of Directors concerning dues and services.

ARTICLE VI – DEPARTMENTS

Section 1. The Association shall consist of such departments as may be organized by Regular members with special areas of interest in school administration. Requests for departmental affiliation must be submitted to the Board of Directors and, if approved, confirmed by the membership of the Association. The minimum size of a department shall be ten members.

Section 2. The members of the respective departments shall determine the qualifications for membership in each department except that its members must also be Regular members in good standing of the Association. Member’s of the Association need not be members of a department; members of the Association may be members of more than one department.

Section 3. The annual dues of each department shall be determined by the membership of that department.

Section 4. Each department must report to the DASA office not later than June 1 its officers for the following year. Any department with less than ten members or not organized and functioning by the time of the first general DASA meeting of the year shall be considered there after to be inactive. Should it later meet these requirements it shall by action of the Board of Directors be reinstated as an active department, except that should it remain inactive for a period of twelve consecutive months it shall be considered disbanded. If a department is disbanded and DASA or the Department is in possession of dues monies collected for membership in that department, such monies shall be returned or otherwise credited to those paying them as determined by the Board of Directors.

Section 5. Each department shall be eligible for representation on the Board of Directors of the Association. The number of representatives shall be based upon the previous year’s membership count on March 1. A department with 50 or fewer members shall designate one representative; with 51 to 75, two representatives; with 76 or more, three representatives. Departments shall certify their appointments to the Board by letter to the Executive Director by June 1 of each year with the term of office beginning July 1.

ARTICLE VII – OFFICERS AND DUTIES

Section 1. The elected officers of the Association shall be a President, PresidentElect, Immediate Past President, and Treasurer, serving as the Executive Committee. The Executive Director shall serve as Executive Secretary to the Board of Directors.

Section 2. Any Regular member of the Association shall be eligible to hold office in the Association, except that no member shall hold more than one of the abovementioned offices at the same time.

Section 3. The officers shall perform such duties and make such reports as normally pertain to their respective offices. In addition, they shall perform such other duties as may from time to time be determined by action of the Association Membership or the Board of Directors.

Section 4. The President shall preside at all general meetings of the Association and of the Board of Directors and shall be an exofficio member of all committees except the Audit and Nominating Committees.

Section 5. The PresidentElect shall preside at meetings in the absence of the President, and in the event of a vacancy in the Presidency, shall succeed the President for the remainder of the unexpired term. The PresidentElect shall then assume the office of the President for the succeeding year.

Section 6. The Treasurer shall be the custodian of the finances of the Association.

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ARTICLE VIII – ELECTIONS

Section 1. The President Elect of the Association shall be elected for oneyear term and shall hold office beginning July 1 and ending June 30 of the succeeding year. The treasurer shall be elected on each odd year for a two-year term.

Section 2. On or before April 1 of each year a Nominating Committee shall prepare a slate of candidates for DASA offices and present these nominations for vote of the membership. Further nominations maybe made prior to April 30th by any Regular member, provided consent of the nominee has been obtained.

Section 3. Voting will be by written or electronic ballot provided to all members. Voting shall be completed and tallied prior to May 31st. The candidate who receives the majority of the votes cast for an office shall be declared elected.

ARTICLE IX – BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of the President, PresidentElect, Treasurer, Immediate Past President, the Chairperson of the Legislative Committee, the Chairperson of the Professional Development and Program Committee, the Chairperson of the Public Relations Committee, and the representatives designated by the departments. The Chairpersons of the Legislative, Professional Development and Program and Public Relations Committees shall serve until their successors are elected. A nonvoting representative of the Emeritus Division may also attend and participate in meetings of the Board of Directors.

Section 2. Should a vacancy occur among representative(s) designated by a department that department shall designate a replacement. Should a vacancy occur in the position of Immediate Past President no replacement shall be made. Should a vacancy occur in the office of Treasurer the Board of Directors shall elect a replacement. Should a vacancy occur in the office of President Elect the Nominating Committee shall nominate one or more candidates and an election shall be held at the next general meeting of the Association.

Section 3. The Board of Directors shall perform those functions, which normally fall to a Board of Directors and shall be empowered to act and, speak for, the Association on policy. Matters in the name of the Association. When setting the legislative priorities for the Association a twothirds vote of the Board members present shall be required.

Section 4. A majority of the members of the Board of Directors shall constitute a quorum to do business.

Section 5. Should a department representative on the Board be unable to attend a Board meeting, the President of the department may designate a member of that department as a substitute who shall have full voting power as a member of the Board for that meeting. Should the Chairperson of the Legislative, Professional Development and Program or Public Relations Committee be unable to attend a Board meeting that Chairperson may designate a member of that Committee as a substitute who shall have full voting power as a member of the Board for that meeting.

ARTICLE X EXECUTIVE DIRECTOR

Section 1. A Search Committee appointed by the President of the Board of Directors shall conduct interviews to select a nominee from a pool of qualified applicants for the Executive Director position. The nominee shall be approved as Executive Director by a majority vote of the Board of Directors. Negotiation of the salary, benefits, and allowable expenses shall be conducted by the Executive Committee with final approval by the Board of Directors. The Executive Director shall be hired for a term not to exceed three years during which time annual evaluation reviews shall be conducted by the Executive Board. : The Executive Director may be re-appointed by the Board of Directors contingent upon successful evaluation reviews; such action shall be taken at least six months prior to the expiration date of his/her contract .

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Section 2. The Executive Director shall be responsible for collecting all dues and any other fees levied on the members of the Association and for maintaining’ accurate records of such dues and fees and all financial transactions of the Association. He/she shall be responsible for the minutes of meetings, all official correspondence, all records of the Association, and transacting the business of the Association.

Section 3. The Executive Director, under the direction of the Board of Directors, shall serve as the liaison in legislative matters between the Association and elected and appointed public officials and with other groups concerned with education.

Section 4. The Executive Director shall be a member, ex officio, of all committees of the Association except the Nominating and Audit Committees.

Section 5. The Executive Director shall perform all other appropriate duties as designated by the Board of Directors.

ARTICLE XI COMMITTEES

Section 1. Standing Committees. The standing committees of the Association shall consist of the following:

  1. Executive. This committee shall consist of the President, President-Elect, Immediate Past-President and Treasurer of the Association.
  2. Legislative. This committee shall consist of two representatives from each department, one Emeritus member, the DASA representative on the Pension Advisory Council, and no more than three members atlarge. The DASA representative on the Pension Advisory Council shall be chosen by the Board of Directors and shall serve at the pleasure of the Board. The committee shall serve a two-year term concurrent with the General Assembly of the State of Delaware. The committee shall appoint a Chairperson(s) for a two-year period. The Legislative Committee shall be the official representative of the Association on all matters of legislation of interest to school administrators. It shall be the duty of the Legislative Committee, working with the Executive Director, to review and study all pertinent legislation affecting education in the State, to make such reports as necessary to the entire membership, and to recommend courses of action. The Legislative Committee shall suggest such legislation as, in its judgment, is in the best interest of the schools of the State, and, upon authority of the Board of Directors, shall propose such legislation to the State General Assembly. In extraordinary circumstances requiring immediate action, approval to have legislation presented to the General Assembly may be obtained from the officers of the Association.
  3. Audit. This committee shall consist of a Chairperson and two other committee members. Prior to May 31 the PresidentElect shall appoint a Chairperson and two other committee members who shall after June 30 of that year conduct an audit of the accounts of the Association. Their audit shall be completed and reported to the Board of Directors no later than September 30.
  4. Professional Development & Program. This committee shall consist of at least one representative from each department with atlarge members as appointed. The President shall appoint a Chairperson(s) and at large members. A Program Committee shall make arrangements for the general meetings of the Association and for professional conferences. The Chairperson of the PD and Program Committee will serve as the liaison to other groups to coordinate professional development opportunities for school administrators.
  5. Professional Rights and Responsibilities. This committee shall consist of one member from each department. Members shall be appointed for staggered fiveyear terms. The Committee shall appoint a Chairperson annually. This committee shall be charged with the development and implementation of policies governing professional ethics and the protection of professional rights.
  6. Budget and Finance. This committee shall consist of the President, President-Elect, Immediate Past-President and Treasurer of the Association. The Treasurer shall serve as Chairperson. This committee shall recommend the annual budget for the following fiscal year to the Board of Directors not later than March and shall review the financial standing of the Association from time to time and make recommendations to the Board.
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  8. Constitution Review. This committee shall consist of a Chairperson and at least four other atlarge members, at least one of whom shall be a member of the Board of Directors. The PresidentElect shall appoint a Chairperson. This committee shall from time to time review the Constitution of the Association for needed changes.
  9. Membership and Public Relations. This committee shall consist of a member from each department, one Emeritus member, and no more than three atlarge members. The incoming PresidentElect shall serve as Chairperson. This committee shall be responsible for promoting membership in the Association, its departments, and the Emeritus Division, and shall be responsible for such programs and activities that promote membership, improve liaison with the public, or enhance the image of school administrators.
  10. Nominating. This committee shall consist of one member from each department, plus the Immediate Past President who shall serve as Chairperson. Should the Immediate Past President no longer be a Regular Member of the Association, the President, subject to approval of the Board of Directors, shall name a Chairperson. This committee shall propose a slate of candidates for the offices of President-Elect and Treasurer as described in Article VII, Section 2.

Section 2. Committee Appointments. All atlarge appointments to standing committees shall be made annually by the PresidentElect. The respective departments shall name department representatives. Emeritus members shall be named annually by that Division. All standing committee appointments shall be made by May 31 of the prior year. Should a department fail to name its representative (s) to a committee by May 31 the PresidentElect may name any member of the Association to that position. Should the Emeritus Division fail to name its representative to a committee by May 31 the President-Elect may name any member of the Division to that position.

Section 3. Ad Hoc Committees. The President, with the approval of the Board of Directors, shall appoint the Chairperson and members of such other committees as may be necessary from time to time to carry out the work of the Association.

ARTICLE XII – GENERAL MEMBERSHIP MEETINGS

Section 1. The President, upon receipt of a recommendation from the Professional Development and Program Committee or a request of a majority of members and with the advice and assistance of the Board of Directors, shall determine the time and place of general membership meetings.

Section 2. At a general membership meeting, no business shall be transacted or motion or resolution shall be declared adopted without the concurrence of a majority of the members present.

ARTICLE XIII – FINANCES

Section 1. The fiscal and administrative year of the Association and of the departments shall be July 1 through June 30.

Section 2. The Board of Directors shall adopt the annual budget of the Association prior to the May 31st meeting and shall make such amendments thereto from time to time as it may deem necessary.

Section 3. The Board of Directors may recommend any changes in the dues structure of the Association. If approved by majority vote of the regular members, the changes shall become effective on the July 1 following.

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Section 4. The President, President Elect, Treasurer, Executive Director, and the bookkeeper or Associate Director of the Association shall be bonded.

Section 5. The President, President Elect, Treasurer, and Executive Director shall be authorized to sign checks on behalf of the Association. Two of these signatures shall be required. At least one of these shall be a live signature; the other may be a facsimile signature.

ARTICLE XIV – PARLIAMENTARY PROCEDURE

Roberts Rules of Order (most recent revision) shall be the governing authority on parliamentary procedure for the Association, except where other procedures are specified in this Constitution.

ARTICLE XV DISSOLUTION OR LIQUIDATION

In the event of the dissolution or liquidation of the Association, whether voluntary, involuntary, or by operation of law, the assets of the Association, including any income that shall not there-to-fore have been distributed in furtherance of the Association’s purposes, after all outstanding obligations have been met, shall be distributed to such corporations, associations, or institutions established for and engaged in furthering educational or charitable purposes as the then existing Board of Directors may determine to be best suited to the accomplishments of the aforesaid purposes of the Association.

ARTICLE XVI AMENDMENTS

Section 1. Proposed amendments to this Constitution shall be presented in writing to the Executive Director by any Regular member of the Association.

Section 2. The Executive Director shall be responsible for presenting all such proposed amendments to the Constitution Review Committee. The Constitution Review Committee shall bring to the attention of the members in writing any proposed changes in the by-laws at least two weeks prior to voting on such amendments.

Section 3. The adoption of amendments shall require a twothirds vote of the regular members voting.

Revised April 28, 2004.
Revised November 12, 2008